From general purpose email app replacements to ones offering customization options, and AI smart assistance, here are the 15 email apps you might want to take for a spin. The best Mac apps of 2018 These 30 useful apps are absolutely essential for Mac lovers By Mark Coppock @thetechchat — Posted on November 8, 2018 - 6:45AM 11.8.18 - 6:45AM. Update to Windows 10 now and simply swipe away all your email problems once you get on Mailbird – one of the best apps for Windows 10. Mailbird – Best Email App for Windows 10 Editor’s Note: This post was originally published in July 2015 and has been updated for accuracy and comprehensiveness. Best email app for merging email, calendar, contacts, tasks If you're looking for a powerhouse of an email app for Windows, eM Client is a great option. It not only combines email, calendar, contacts, and tasks in one place, but also supports touch interfaces.
Last updated: July, 2019
Outlook for Mac features and add-ins issues
Font appears smaller in a composing window of Outlook 2016 for Mac
Last updated: Sep 15, 2017
ISSUE
The Zoom setting can be found in a new email message window by selecting the Options tab and clicking the Zoom button on the Ribbon.
If the zoom setting is altered on a new message, the altered setting remains until changed back. Zoom does not change the actual font size, it simply zooms in or out on the composing window text, (impacts the composing mode window of all new messages/replies). Zoom does not affect the reading pane or received messages - those will show the actual font size.
Once the setting is applied in the Outlook profile, it will retain for all future messages until it is changed in the message Options menu.
This can cause a perceived smaller font if the zoom is set to less than 100%. For example, if the zoom is set at 75%, the font of newly composed (or reply/forward) appears to be smaller, compared to the reading pane or an open received message (not in composing mode).
STATUS
This behavior is by design. Please check your zoom settings if you run into this issue and adjust as appropriate.
Unable to attach files over 25M in Outlook for Mac using IMAP or POP [WORKAROUND]
Last updated: August, 2017
ISSUE
When you send an email with an attachment larger than 25 MB, you get an error message and the mail doesn’t go through.
STATUS: Workaround
We’re working to resolve this issue. In the meantime, please use your Web mail when sending attachments that are larger than 25 MB.
Unable to directly transfer Entourage profiles to Outlook for Mac 2016 [WORKAROUND]
Last updated: August, 2017
ISSUE
It’s not possible to transfer Entourage profiles when you migrate to Outlook for Mac 2016.
STATUS: Workaround
To transfer Entourage profiles to Outlook for Mac 2016, import profiles data into Outlook 2011 first, and then import Outlook 2011 profile data to Outlook for Mac 2016.
See these articles for more information: Import information into Outlook for Mac 2011 and Import email messages, contacts, and other items into Outlook 2016 for Mac.
Unable to add recipients to Safe Senders list in Outlook [WORKAROUND]
Last updated: August, 2017
ISSUE
You are unable to add a recipient to Safe Senders in Outlook 2016 for Mac. Outlook currently only allows adding a recipient to Blocked Sender list. Emails from the blocked sender will be moved to the Junk E-Mail folder.
STATUS: Workaround
To work around this issue, please use the Web mail server side to manage the settings.
See this article for more information.
Cannot Import Apple Contacts into Outlook 2016 for mac [WORKAROUND]
Last updated: August, 2017
ISSUE
Cannot Import Apple Contacts into Outlook 2016 for mac.
STATUS: Workaround
Drag the contacts out of your Mac address book and drop onto your desktop.
This creates a single .vcf file on your desktop.
Right-click on the file and choose Open With > Microsoft Outlook.
A new contact window opens in Outlook which is the first address in your .vcf file.
Click Save in the contact window. Outlook will save it, and then begins populating the rest of your contacts.
You can also drag the .vcf file directly to an Outlook contact folder. The contacts will be saved in Outlook automatically.
Known issues, changed functionality, and blocked or discontinued features
Automated troubleshooting tools
Use the following tools to resolve various Outlook for Mac issues. See this page for more information and learn how to install the tools: Outlook for Mac support tools.
Note: This tool doesn’t work on macOS 10.14 and later. Check Outlook for Mac support tools article here for more details. | This tool repairs search issues in Outlook for Mac. For example, when search returns no results for items that do exist in your mailbox, or you get older data when you have newer items. |
This tool resets customization that you've made to Outlook from the Outlook menu > Preferences. It also restores Outlook window size and position settings. | |
This tool lets you choose Outlook for Mac as your default mail application. Then Outlook opens a new email whenever you click on a mailto: link in an email or website. | |
This tool lets you reset recent addresses that Outlook has stored, and delete recent addresses all at once, instead of one at a time. |
Need more help?
|
Have a feature request?
To suggest new features in Outlook for Mac, go to Help > Suggest a Feature. Or, share your thoughts on the Outlook UserVoice site. We’re listening. |
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A recent surge of worthy new email clients offers Mac users some of the best choices they’ve ever had for managing their mail. With a panoply of clever features and new ideas, these contenders have also mounted a serious challenge to the relatively stagnant Apple Mail and Microsoft Outlook. But with so may options to choose from, it’s now even harder to pick out the best email client for your particular needs. We’ve found one strong program that offers a great mix of features, usability, and value for a broad swath of users, plus several more that will cater well to more specialized preferences.
Top choice: Postbox 3
Postbox 3 () isn’t the newest or sleekest candidate in this roundup. Its design hews more closely to the traditional Mac look and feel, rather than adopting a slick iOS-like appearance. But for $10, it combines reliable performance, smart design, and a wide array of impressive features that make the program feel like what Apple Mail ought to be.
Even though it’s built on Mozilla’s aging Thunderbird underpinnings, Postbox handled my email quickly and confidently. Setting up new POP and IMAP accounts went smoothly; in one case, when I tried to set up a work Outlook account, Postbox patiently guessed at several different IMAP configurations until it found the right one. It then filled up my new mailbox relatively quickly, despite the pile of messages involved, and let me track its progress with a clear but unobtrusive progress icon.
Everywhere you turn in Postbox, you’ll find well-thought-out features that enhance your email experience. Message threads are easy to follow, with each message’s beginning and end clearly marked, and a quick reply box waiting at the end of the most recent message.
An inspector pane next to each message shows you not only who sent it —and, with a click, their entire contact card from your address book—but breaks out any links, images, maps, or package delivery info it finds in the message. You can also easily search for any messages, images, or attachments from a particular sender just by clicking links within their address book info.
And if work requires you to send a lot of form responses, Postbox builds in that ability. Just compose your response in preferences, then choose it from a pulldown menu when you’re writing a new email.
Postbox plays nicely with many popular social and productivity tools. If you have Evernote installed, Postbox can send emails to that service to help you keep track of them. Once you set up your account information, dragging and dropping files from your Dropbox will create links that let recipients download those files straight from your Dropbox account. And you can tie in your Facebook, Twitter, and LinkedIn accounts to not only get links to your contacts on those services, but post to all three directly from Postbox. The program will even use the Gravatar service to pull in images for your friends and acquaintances from one or more of those services.
A helpful To-Do mode lets you create new tasks, or turn existing messages into tasks, then check them off as you finish. Postbox also integrates an RSS reader to keep track of your favorite feeds, an increasingly rare feature among modern email clients. And Postbox provides great support for Gmail, including the ability to use Gmail’s keyboard shortcuts. None of these features gets in the way of simply sending or receiving email, but they’re all readily available when you need them.
Finding and using all these features can get a bit intimidating when you first start using it, but Postbox’s clear, straightforward, and easily searchable online help files make the learning curve much gentler.
Postbox 3 has begun to show its age; OS X updates since its initial release have actually broken a few features, such as integration with the Mac’s Calendar. But overall, Postbox seems like the best mix of price, capabilities, and quality for the majority of Mac users.
Top contenders
Inky
If you use email more for pleasure than business, you’ll likely enjoy Inky’s earnest efforts to present your inbox in ways that matter to you.
Email Application For Mac
Built for portability, Inky () stores information for your POP and IMAP accounts—but not your mail itself—securely on its remote servers. Once you’ve set up that info, a single Inky login will bring all your email to any computer you’re using Inky with.
In a clean, colorful interface, Inky lets you view mail as a unified inbox, by individual accounts, or by several different clever Smart Views. The program’s smart enough to automatically recognize and sort messages containing maps, package info, daily deals, subscription mailings, and other common categories.
By clicking icons on each message, you can also teach Inky how to rank your email by relevance, so that it’ll display messages that matter to you more prominently.
I occasionally had trouble logging in to Inky, and had to quit and restart the program a few times to get to my mail. And Inky doesn’t offer business-friendly features like to-do lists, or any bells and whistles beyond sorting and handling email. But it’s free, it’s fun to use, and it’s full of well-executed and practical new ideas.
Mail Pilot
The same can be said for Mail Pilot (; Mac App Store link), a $20 email client built loosely around the Getting Things Done approach to productivity. It looks terrific, but for all its good qualities, it’s still missing a few crucial features.
Mail Pilot treats your inbox as a to-do list. Each message is a task that you can check off right away, set aside until you’ve got the time for it, or ask to be reminded about on a certain date. Clearly labeled keyboard shortcuts at the bottom of the screen make these tasks easy to accomplish.
It’s IMAP-only, and setting up your account ranges from simple (Gmail) to tricky (Outlook, although the program’s great help files spelled out exactly what I needed.) Once your mail’s in place, Mail Pilot offers lots of different options to navigate message threads. The variety puzzled me at first, but I came to appreciate the different ways it sorted and stacked my messages.
As a fairly new program, Mail Pilot’s still somewhat under construction. The ability to save new messages as drafts or search by message text won’t arrive until a later version. But if you’re in synch with Mail Pilot’s productivity-first approach, you’ll nonetheless find the program helpful and worthwhile.
Unibox
Give it a few more versions, and Unibox (; Mac App Store link) could become quite the contender. Right now, it’s a very well-designed and usable $10 app with a few pesky hiccups.
Setting up IMAP accounts is fast and easy, and once your mailboxes are populated, Unibox displays them not by message title, but by who sent you mail on a given day. From the top of the screen, you can switch between viewing each sender’s message thread, or seeing all the attachments or images in that thread by list or by icon.
I really enjoyed Unibox’s sleek and efficient one-window interface, which makes maximum use of space while still displaying your mail clearly. The new message window slides down from the top of each message thread. Buttons to sort, junk, or delete a message materialize when your mouse hovers to the left of it; replying and forwarding options appear when you hover to the right.
I wasn’t as fond of the blank screen Unibox displayed upon loading until I manually refreshed my mail. And it has a bad habit of truncating longer messages by default, forcing you to click again to read the whole thing. Still, it’s a smart program full of good ideas; it just needs a bit more polish.
The rest of the pack
Download Free Application For Mac
AirMail
AirMail () offers an attractive, inexpensive front end for your IMAP-based webmail of choice. But while the program’s interface is nice to look at, it’s not always easy to use, with tiny, hard-to-see buttons and space-hogging new message windows. Gmail messages also take an unusually long time to load; promised Dropbox support proved impossible to set up; and AirMail offers few help features.
Mail.app
I used to love Apple Mail () but it’s begun to stagnate with the last few versions of OS X (Mail is free with OS X Mavericks). The latest incarnation trickles in a few new features, including the welcome ability to search by attachments and attachment types. And, as befits an Apple program, it’s well-integrated with the rest of OS X. It’s also the only client in this review to natively support Microsoft Exchange accounts, although Outlook’s increasing support for IMAP renders that a bit moot.
Alas, the latest version was plagued by troubles with Gmail, and Apple has released updates that address many of the problems. But wouldn't it be nice if it simply just worked?
MailMate
Email Application For Mac 2018 Update
Like a mighty rhinoceros, the $30 MailMate () won’t win any beauty contests; it’s not what you’d call “approachable”; and it’s astonishingly powerful. Its gray, austere, text-only interface conceals jaw-dropping abilities to search, sort, and sift massive piles of mail. Its support for SpamSieve and PGP, and its unbelievably granular search categories—like “level of server domain”—make MailMate the undisputed best email pick for power users, but probably a needlessly intimidating choice for everyday users.
See a list of email clients available for the Mac
Bottom line
Even if you only want a simple, no-frills email experience, you don’t have to stick with Apple Mail. Inky’s a great free alternative for folks who just want a streamlined inbox presented in a friendly way. On the other end of the spectrum, MailMate is ideal for tech-savvy experienced users who want to rule their inbox like a cruel, all-powerful god. And right at the happy medium between those extremes, Postbox offers plenty of easy-to-use enhancements for a fair price.
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